Privacy and Confidentiality

Your privacy is important to us. The Expatriate Archive Centre (EAC), established under Dutch law, works within the legal boundaries set by privacy laws and adheres to regulations concerning copyright.

Protecting Your Data

We treat you as an individual – the terms of your donation will be discussed and agreed with you on a case-by-case basis. Upon your request your collection – or part of it – can be kept closed for a number of years (maximum 50) and/or all identifying information can be disguised when it is used for research purposes. Taking the terms of your depository agreement into account, the EAC will make your collection available to researchers. The Wet Persoonsregistratie (Data Protection Act) applies to archival data collections, and all staff, volunteers and researchers have to sign a confidentiality agreement before handling any material.

Our Responsibilities

We take great care to look after your collection. All material is kept in a climate-monitored storage facility, in acid-free folders and boxes. We do our utmost to protect your collection for loss, decay and other damage but cannot accept any responsibility unless there has been a gross negligence of our duty. To help safeguard the privacy of our donors, all researchers must sign a declaration which clearly sets out the EAC’s privacy requirements, but we do not accept any liability for publications resulting from our collection.
If you have any questions please contact us.

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