EAC Guidelines for Access and Release of Material

CONDITIONS OF ACCESS

1. Users must complete and sign a Research Agreement that has been approved and signed by the EAC Director before gaining access to the archival material.
2. Archival material may be researched only on-site (with supervision).
3. Some records may be restricted by law, by EAC policy, or by request of the donor.
4. No copies, whether printed or digital copies/scans (including cell phone photographs) are to leave the EAC.
5. Handwritten notes regarding archival material can be taken, but must not include names, addresses or any other personal identifying information.
6. Any archival material is never to be altered or defaced by any markings whatsoever.
7. Users are asked to keep records in the same order in which they are found.
8. Before publishing¹ any data or quotations from the EAC, researchers must request and receive a written permission from the EAC Director (see ‘Conditions of Release/Publishing of Material’ below).
9. The above mentioned rules are general; all research requests are treated on a case-by-case basis.

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1 For purposes of the EAC, ‘publishing’ means making the content available to the general public, whether in print or online. Each research agreement explicitly mentions the reasons of usage of EAC materials (e.g. a master’s or PhD thesis). Each additional usage of EAC materials (i.e. different from identified intentions in the signed researcher agreement) requires a separate agreement, co-signed by researcher and the Director. For further information see ‘Conditions of Release/Publishing of EAC Material.