CLOSED: Vacancy: Office Manager (part-time)

1 December 2021

Abstract characters of people searching through files

We are no longer accepting applications for this vacancy. 

The Expatriate Archive Centre (EAC) is looking for a knowledgeable, pro-active, and dedicated Office Manager.

Applications including CV and motivation letter (both in English) to be submitted to Applications with no motivation letter will not be considered. Additionally, the applicant must be an EU citizen or possess a valid EU work permit.

For more information, contact EAC Director Kristine Racina at

Working hours: part-time, 18 hours per week

Application deadline: 31 December 2021

Starting date: 24 January 2022

The EAC is an independent, non-profit foundation based in The Hague. It collects and preserves the life stories of expatriates worldwide for research.

The team includes a Director, an Archivist, an Assistant Archivist, a PR Manager and an Office Manager. The EAC is supported by an enthusiastic team of volunteers and interns of different backgrounds, nationalities, and ages.

The EAC prides itself on offering a welcoming environment. It runs a range of programmes designed to help volunteers to develop their skills and competencies.

The Office Manager reports to the Director. The working language at the EAC is English.


  • Handling incoming correspondence and queries, office administration, document management, filing, staff and volunteer events etc.;
  • Organising any archiving required within the office and maintaining records of all files stored to allow for easy recall of any archived files, both physical and digital;
  • Responsible for the financial administration, including payment of invoices, bookkeeping, preparing budgets;
  • Delivering HR support, liaising with payroll administration;
  • Assisting in recruitment and orientation of new staff members and volunteers;
  • Maintaining office policies and managing health and safety procedures;
  • Providing basic IT support;
  • Leading and assisting with meeting planning, including setting up, taking minutes, catering as needed;
  • Managing secretarial tasks to support the staff and Board;
  • Managing stock for office supplies and groceries;
  • Maintaining an optimal work environment for colleagues at the office and home.

Qualifications and skill requirements for an ideal candidate:

  • A valid EU work permit;
  • 3-5 years of work experience in an administrative/office management role;
  • Knowledge of accounting, data, and administrative management practices and procedures is a must;
  • Experience with accounting software, knowledge of e-boekhouden is a plus;
  • Proficiency in MS Office, with an aptitude to learn new software and systems. Experience with working in the Cloud is a plus;
  • Knowledge of human resources management practices and procedures;
  • Strong communication skills with a good command of English and Dutch, both written and spoken;
  • Strong organisational and time management skills, and an ability to prioritise;
  • Attention to detail and problem-solving skills;
  • Ability to manage and motivate volunteers;
  • Self-starter and able to work independently. Experience with remote working is a plus.