CLOSED: Vacancy: Office Manager (part-time)

1 December 2021

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We are no longer accepting applications for this vacancy. 

The Expatriate Archive Centre (EAC) is looking for a knowledgeable, pro-active, and dedicated Office Manager.

Applications including CV and motivation letter (both in English) to be submitted to welcome@xpatarchive.com. Applications with no motivation letter will not be considered. Additionally, the applicant must be an EU citizen or possess a valid EU work permit.

For more information, contact EAC Director Kristine Racina at director@xpatarchive.com.

Working hours: part-time, 18 hours per week

Application deadline: 31 December 2021

Starting date: 24 January 2022

The EAC is an independent, non-profit foundation based in The Hague. It collects and preserves the life stories of expatriates worldwide for research.

The team includes a Director, an Archivist, an Assistant Archivist, a PR Manager and an Office Manager. The EAC is supported by an enthusiastic team of volunteers and interns of different backgrounds, nationalities, and ages.

The EAC prides itself on offering a welcoming environment. It runs a range of programmes designed to help volunteers to develop their skills and competencies.

The Office Manager reports to the Director. The working language at the EAC is English.

Responsibilities:

  • Handling incoming correspondence and queries, office administration, document management, filing, staff and volunteer events etc.;
  • Organising any archiving required within the office and maintaining records of all files stored to allow for easy recall of any archived files, both physical and digital;
  • Responsible for the financial administration, including payment of invoices, bookkeeping, preparing budgets;
  • Delivering HR support, liaising with payroll administration;
  • Assisting in recruitment and orientation of new staff members and volunteers;
  • Maintaining office policies and managing health and safety procedures;
  • Providing basic IT support;
  • Leading and assisting with meeting planning, including setting up, taking minutes, catering as needed;
  • Managing secretarial tasks to support the staff and Board;
  • Managing stock for office supplies and groceries;
  • Maintaining an optimal work environment for colleagues at the office and home.

Qualifications and skill requirements for an ideal candidate:

  • A valid EU work permit;
  • 3-5 years of work experience in an administrative/office management role;
  • Knowledge of accounting, data, and administrative management practices and procedures is a must;
  • Experience with accounting software, knowledge of e-boekhouden is a plus;
  • Proficiency in MS Office, with an aptitude to learn new software and systems. Experience with working in the Cloud is a plus;
  • Knowledge of human resources management practices and procedures;
  • Strong communication skills with a good command of English and Dutch, both written and spoken;
  • Strong organisational and time management skills, and an ability to prioritise;
  • Attention to detail and problem-solving skills;
  • Ability to manage and motivate volunteers;
  • Self-starter and able to work independently. Experience with remote working is a plus.
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