CLOSED: Vacancy: Office Manager (part-time)

This vacancy is now closed.

The Expatriate Archive Centre (EAC) is looking for a knowledgeable, pro-active, and dedicated Office Manager.

Applications including CV and motivation letter (both in English) to be submitted to welcome@xpatarchive.com. Applications with no motivation letter will not be considered.

A financial test will be part of the assessment.

For more information, contact Kristine Racina at director@xpatarchive.com.

Working hours: part-time, 18 hours per week (three days per week)

Application deadline: 20 February 2022

Starting date: 1 April 2022

Job Context:

The EAC is an independent, non-profit foundation based in The Hague. It collects and preserves the life stories of expatriates worldwide for research.

The team includes a Director, an Archivist, an Assistant Archivist, a PR Manager and an Office Manager. The EAC is supported by an enthusiastic team of volunteers and interns of different backgrounds, nationalities, and ages.

The EAC prides itself on offering a welcoming environment. It runs a range of programmes designed to help volunteers develop their skills and competencies.

The Office Manager reports to the Director. The working language at the EAC is English.

Responsibilities:

• Handling incoming correspondence and queries, office administration, document management, filing, staff and volunteer events etc.;
• Responsible for the financial administration, including payment of invoices, bookkeeping, preparing budgets;
• Organising any archiving required within the office and maintaining records of all files stored to allow for easy recall of any archived files, both physical and digital;
• Delivering HR support, liaising with payroll administration;
• Assisting in recruitment and orientation of new staff members and volunteers;
• Maintaining office policies and managing health and safety procedures;
• Providing basic IT support;
• Leading and assisting with meeting planning, including setting up, taking minutes, catering as needed;
• Managing secretarial tasks to support the staff and Board;
• Managing stock for office supplies and groceries;
• Maintaining an optimal work environment for colleagues at the office and home.

Qualifications and skill requirements for an ideal candidate:

• 3-5 years of work experience in an administrative management role;
• Knowledge of accounting and financial administration is a must,
• Knowledge of administrative management practices and procedures is a must;
• Experience with accounting software, knowledge of e-boekhouden is a plus;
• Knowledge of human resources management practices and procedures;
• Strong communication skills with a good command of English and Dutch, both written and spoken;
• Proficiency in MS Office, with an aptitude to learn new software and systems. Experience with working in the Cloud is a plus;
• Strong organisational and time management skills and ability to prioritise;
• Attention to detail and problem-solving skills;
• Ability to manage and motivate volunteers;
• Self-starter and able to work independently. Experience with remote working is a plus.